When leaving your job, a letter of resignation will be your official notice to your company that you are resigning. It should be concise and professional, clearly stating your intention to leave the company. Here is a guide to help you craft an effective letter of resignation.
1. Start With a Formal Salutation
Begin the letter with a formal salutation, such as “Dear Ms. Smith” or “To Whom It May Concern.” If you are on friendly terms with your employer, you can use a less formal salutation such as “Dear John.” However, it is important to maintain a professional attitude throughout the letter.
2. Clearly State Your Intent
Clearly state that you are leaving your current position, include the date of your last day of employment, and offer to help with the transition process.
3. Express Gratitude
Expressing your appreciation for the opportunity to work for the company is important. Even if you are unhappy with the working conditions or current job duties, avoid negative commentary in your letter of resignation.
4. Keep the Tone Professional
Your resignation letter should be as professional as possible and free of emotional language. You have no obligation to explain the reasons for your resignation and should avoid doing so unless requested by your employer.
5. Mention Your Future Plans
While not necessary, you can briefly describe your plans. This can include an offer to remain in contact or an announcement of new job opportunities. Keep it polite and professional.
6. Close Politely
End the letter by thanking your employer for their time and wishing them the best in the future. Close with a polite signoff such as “Sincerely” or “Best wishes” followed by your name.
7. Proofread and Submit Your Letter
Proofread your resignation letter several times before submitting it. When it is error-free, you may submit the letter to your employer via email or in person.
Remember, a letter of resignation is an important professional document. Writing one requires thought and care to convey your message politely and professionally. If you are seeking a new job opportunity, please review our current openings in our Career Center at www.accurateplacement.com. If you see opportunities of interest, you can upload your resume and apply for those job openings. Please feel free to follow up with an email to [email protected] to request a call with a recruiter.”